Contracts Administrator
About the role
The Contract Administrator is responsible for working with the Project Manager throughout the progress of each project to ensure that it is not only meeting the specifications of the work scope, but that personnel are maintaining safe work practices and following state and local guidelines concerning building projects.
Responsibilities
Duties include but are not limited to:
- Collaborate with clients, subcontractors, and suppliers to negotiate and finalize contractual agreements.
- Ensure contract terms and conditions align with the organisation's policies and project requirements.
- Administer and manage the execution of contracts throughout the project lifecycle.
- Ensure compliance with contractual obligations, including timelines, deliverables, and payment terms.
- Ensure contractual claim requirements are met within specified timeframes.
- Evaluate and process change orders, amendments, and modifications to existing contracts.
- Identify and assess contractual risks, proposing mitigation strategies where necessary.
- Work closely with project managers and legal teams to resolve disputes and contractual issues.
- Establish and maintain an organised system for contract documentation.
- Manage document control processes, including version control and storage.
- Facilitate effective communication between various stakeholders, including clients, project managers, suppliers and subcontractors.
- Conduct regular audits to verify adherence to contractual terms and conditions.
- Collaborate with finance teams to track and manage budgets associated with contracts, trade agreements and purchase orders.
- Training /Supervision of workers within M+J, ensuring encouragement, guidance and development is provided.
- Provide timely and accurate financial reports related to contract performance.
- Ensure all tasks and activities associated to the role’s operations comply with NT WHS legislation, NT Codes of Practice and M+J Builders health, safety, environmental and quality policies, procedures and directions.
Skills and experience
- Proven track record in a Contracts Administration or the Construction Industry
- Computer literate with advanced skills in Microsoft Office software
- Good communication skills both verbal and written
- Excellent presentation with a professional and friendly disposition
- A team player with the ability to work well under pressure
- Ability to maintain a high standard of professionalism to both internal and external customers
- Current valid driver's license
